WhaleX Arts Foundation

Effective Date: September 11, 2026
Last Updated: September 11, 2026

SCOPE

This Privacy Policy describes how WhaleX Arts Foundation collects, uses, maintains, discloses, and protects personal information obtained through www.whalexarts.org, related webpages, membership services, donation services, electronic communications, program inquiries, and grant or financial-support applications administered by WhaleX Arts Foundation.

This Privacy Policy does not govern websites, payment platforms, aviation service providers, flight schools, medical examiners, or other services operated independently by third parties.

INFORMATION COLLECTED BY WHALEX ARTS FOUNDATION

2.1 Information Provided Directly

WhaleX Arts Foundation may collect personal information voluntarily provided by an individual, including:

(a) name, email address, telephone number, and mailing address;

(b) membership registration and account information;

(d) communications submitted to WhaleX Arts Foundation;

(e) program, event, volunteer, and application information;

(f) age or date-of-birth information when reasonably necessary to determine program eligibility;

(g) parent or legal-guardian information when an applicant or participant is a minor;

(h) aviation education, flight-training, instructor, flight-school, logbook, eligibility, invoice, receipt, and reimbursement information;

(i) information reasonably necessary to evaluate or administer a grant, award, reimbursement, or charitable program; and

(j) photographs, recordings, testimonials, or similar materials when separately authorized.

2.2 Information Collected Automatically

When an individual visits the website, WhaleX Arts Foundation or its service providers may automatically collect limited technical information, including Internet Protocol address, browser type, device type, operating system, referring website, pages viewed, approximate location derived from an Internet Protocol address, access dates and times, and cookie or website-log information.

2.3 Information Received From Third Parties

WhaleX Arts Foundation may receive information from service providers involved in website hosting, payment processing, communications, membership administration, analytics, fraud prevention, flight training, medical-examination verification, or program administration.

WhaleX Arts Foundation will request information from a flight school, flight instructor, aviation medical examiner, or other program provider only when reasonably necessary and, where appropriate, with the applicant’s or participant’s authorization.

PURPOSES FOR WHICH INFORMATION MAY BE USED

WhaleX Arts Foundation may use personal information to:

(a) operate and maintain the website;

(b) respond to inquiries and communicate with supporters, members, applicants, participants, parents, and legal guardians;

(d) administer memberships and recurring subscription payments;

(e) evaluate, verify, approve, deny, and administer program or financial-support applications;

(f) verify expenses, receipts, eligibility, enrollment, training, or program participation;

(g) make payments or reimbursements authorized under a charitable program;

(h) maintain financial, tax, accounting, corporate, grant, and program records;

(i) prevent fraud, misuse, security incidents, and unlawful activity;

(j) improve the website and charitable programs;

(k) comply with legal, regulatory, insurance, audit, and reporting obligations; and

(l) protect the safety, rights, property, and legitimate interests of WhaleX Arts Foundation and other persons.

PAYMENT INFORMATION

Donations, membership payments, and other payments may be processed by Stripe, Bandzoogle, or another third-party payment processor.

WhaleX Arts Foundation does not intend to receive or store complete payment-card numbers, card security codes, or complete bank-account credentials submitted directly to a payment processor. Payment information handled by a third-party processor is subject to that processor’s terms and privacy practices.

WhaleX Arts Foundation may receive limited transaction information, including the payer’s name, contact information, payment amount, transaction date, subscription status, and payment confirmation.

DISCLOSURE OF INFORMATION

WhaleX Arts Foundation does not sell or rent personal information.

WhaleX Arts Foundation may disclose personal information:

(a) to vendors and service providers performing services for WhaleX Arts Foundation;

(b) to payment processors, website hosts, email providers, accountants, auditors, legal advisers, insurers, and technology providers;

(c) to flight schools, instructors, aviation medical examiners, program partners, or other providers when reasonably necessary to evaluate or administer an authorized program;

(d) with the individual’s consent or at the individual’s direction;

(e) when reasonably necessary to investigate fraud, protect safety, enforce applicable terms, or protect legal rights;

(f) when required by subpoena, court order, governmental demand, or applicable law; or

(g) in connection with a lawful reorganization, merger, transfer of operations, or transfer of charitable programs, subject to applicable legal restrictions.

Service providers are expected to use personal information only for authorized purposes and to protect the information in accordance with applicable law and contractual requirements.

COOKIES, ANALYTICS, AND TRACKING TECHNOLOGIES

The website and services used to operate the website may use cookies, pixels, server logs, or similar technologies to maintain website functionality, remember preferences, measure website traffic, prevent misuse, and understand how visitors use the website.

Third-party website, payment, media, analytics, or social-media providers may collect information through their own technologies. Their collection and use of information are governed by their respective privacy policies.

Because no uniform legal or technical standard currently governs all browser “Do Not Track” signals, the website may not respond to every such signal. Visitors may use browser controls to restrict or delete cookies. Restricting cookies may affect certain website functions.

WhaleX Arts Foundation does not knowingly sell personal information or knowingly disclose personal information for cross-context behavioral advertising.

CHILDREN AND MINORS

The website is intended primarily for general informational, charitable, donor, member, parent, guardian, and applicant audiences. The website is not designed for the purpose of collecting personal information directly from children under thirteen years of age.

A child under thirteen years of age must not submit personal information, create a membership account, make a payment, or submit an application directly through the website. Any inquiry or application concerning a child under thirteen must be submitted by the child’s parent or legal guardian.

If WhaleX Arts Foundation learns that personal information was collected directly from a child under thirteen without appropriate authorization, WhaleX Arts Foundation will take reasonable steps to delete the information.

Participation by a person under eighteen may require a parent or legal guardian to complete separate consent, release, medical-authorization, emergency-contact, and program documents.

MEDICAL AND OTHER SENSITIVE INFORMATION

Applicants should not transmit Social Security numbers, complete medical records, diagnostic records, government identification documents, or other highly sensitive information through an initial application email unless WhaleX Arts Foundation specifically requests the information and provides an approved method for transmitting it.

Information concerning an aviation medical examination may be limited to information reasonably necessary to establish eligibility, verify completion, evaluate an expense, or administer an approved reimbursement.

WhaleX Arts Foundation is not a health-care provider or health plan, and the website should not be used to obtain medical advice or emergency assistance.

INFORMATION SECURITY

WhaleX Arts Foundation uses reasonable administrative, technical, and organizational measures appropriate to the nature of the information maintained by WhaleX Arts Foundation.

No website, email system, payment system, transmission method, or electronic storage system can be guaranteed to be completely secure. Accordingly, WhaleX Arts Foundation cannot guarantee the absolute security of information transmitted or maintained electronically.

This provision does not limit any duty or liability that cannot lawfully be limited.

RETENTION

WhaleX Arts Foundation may retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, administer memberships or programs, comply with accounting and tax obligations, maintain grant and corporate records, resolve disputes, prevent fraud, enforce agreements, and comply with applicable law.

Information that is no longer reasonably required may be deleted, anonymized, or securely archived, subject to applicable record-retention requirements.

PRIVACY REQUESTS AND COMMUNICATION PREFERENCES

An individual may contact WhaleX Arts Foundation to:

(a) request access to personal information previously provided to WhaleX Arts Foundation;

(b) request correction of inaccurate personal information;

(d) unsubscribe from promotional electronic communications.

WhaleX Arts Foundation may require reasonable verification of identity before processing a request. WhaleX Arts Foundation may retain information when required for tax, accounting, grant-administration, fraud-prevention, contractual, safety, or other lawful purposes.

Unsubscribing from promotional communications does not prevent WhaleX Arts Foundation from sending necessary transactional, membership, application, donation, safety, or program-administration communications.

Requests may be submitted to info@whalexarts.org.

CALIFORNIA PRIVACY INFORMATION

WhaleX Arts Foundation is a nonprofit organization. The California Consumer Privacy Act generally does not apply directly to nonprofit organizations. Nevertheless, WhaleX Arts Foundation intends, where reasonably practicable and subject to applicable exceptions, to provide individuals with reasonable access, correction, and deletion procedures consistent with the principles stated in this Privacy Policy.

Nothing in this Privacy Policy creates a statutory right that would not otherwise apply under applicable law.

THIRD-PARTY WEBSITES AND SERVICES

The website may contain links to third-party websites or use services operated by third parties. WhaleX Arts Foundation does not control and is not responsible for the privacy, security, availability, content, or operating practices of independently operated third-party services.

Individuals should review the privacy policies and terms applicable to each third-party service before providing information.

CHANGES TO THIS PRIVACY POLICY

WhaleX Arts Foundation may revise this Privacy Policy when reasonably necessary to reflect changes in legal requirements, technology, website operations, or charitable programs.

The revised Privacy Policy will be posted on this webpage with an updated effective date. If a change materially affects the manner in which previously collected personal information is used, WhaleX Arts Foundation will provide additional notice when required by applicable law.

CONTACT INFORMATION

WhaleX Arts Foundation
P.O. Box 1365
Huntington Beach, CA 92647
United States
Email: info@whalexarts.org

WEBSITE TERMS AND CONDITIONS OF USE

Effective Date: September 11, 2026
Last Updated: September 11, 2026

ACCEPTANCE OF TERMS

These Website Terms and Conditions of Use govern access to and use of www.whalexarts.org and related webpages, content, membership services, donation services, and online features operated by WhaleX Arts Foundation.

By accessing or using the website, submitting information, purchasing a membership, or making a donation, the user acknowledges these Website Terms and Conditions of Use. If a user does not agree to these terms, the user should not use the website’s transactional or registration features.

A person under eighteen years of age may participate in a program only with any consent or authorization required from a parent or legal guardian.

ORGANIZATIONAL PURPOSE

WhaleX Arts Foundation is a California-based tax-exempt public charity recognized under Section 501(c)(3) of the Internal Revenue Code. WhaleX Arts Foundation supports young women pursuing opportunities in aviation, aviation education, exploration, and related charitable activities.

Descriptions appearing on the website are provided for general informational purposes and do not create a contractual entitlement to services, participation, reimbursement, funding, or any particular result.

MEMBERSHIP AND AUTOMATIC RENEWAL

3.1 Young Aviator Membership

The current Young Aviator Membership price is three dollars ($3.00) per month unless a different price is clearly disclosed before purchase.

3.2 Automatic Monthly Renewal

A Young Aviator Membership automatically renews each month, and the payment method provided by the member will be charged the applicable monthly membership fee until the member cancels the subscription.

The price, billing frequency, automatic-renewal terms, and cancellation method must be displayed clearly before the member authorizes payment.

3.3 Cancellation

A member may cancel a Young Aviator Membership at any time by using the online cancellation method provided in the member’s account or subscription confirmation, or by submitting an electronic cancellation request to info@whalexarts.org.

A cancellation request submitted by email should include the member’s name and the email address associated with the membership account. WhaleX Arts Foundation will not require a member to state a reason for cancellation.

Cancellation applies to future billing periods. Cancellation does not ordinarily reverse a payment already completed for the then-current billing period, except when a refund is required by applicable law or authorized by WhaleX Arts Foundation.

If an application has been formally accepted for review while the applicant’s Young Aviator Membership is active, a subsequent cancellation of the membership will not, by itself, disqualify that application from the current review process.

3.4 Membership Benefits

Membership benefits may include access to designated content, notices, resources, or eligibility to submit applications for certain programs. Available benefits may be revised prospectively.

Membership does not guarantee acceptance into a program, approval of an application, reimbursement, financial assistance, flight training, an aviation medical certificate, or any other award or result.

The amount or duration of membership fees paid will not increase or decrease an applicant’s likelihood of receiving an award.

3.5 Tax Treatment

Membership fees are payments for membership status or associated benefits and should not automatically be treated as charitable contributions. Each member is responsible for consulting the member’s own tax adviser regarding any claimed tax treatment.

DONATIONS

Donations support the charitable mission and programs of WhaleX Arts Foundation.

A donation may be tax-deductible only to the extent permitted by applicable law. WhaleX Arts Foundation does not provide individual legal or tax advice, and donors should consult their own advisers.

Unless WhaleX Arts Foundation expressly accepts a donation in writing for a specified restricted purpose, WhaleX Arts Foundation retains discretion and control over the use of donated funds in furtherance of its charitable purposes.

Donations are generally final after processing, except when a refund is required by law, a payment was processed in error, or WhaleX Arts Foundation authorizes a refund under the circumstances.

PROGRAMS, GRANTS, AWARDS, AND REIMBURSEMENTS

5.1 No Entitlement

Information concerning grants, aviation medical-examination support, flight-training support, aviation education, mentorship, events, or other opportunities constitutes a description of a potential charitable program. It does not constitute a promise or guarantee of participation, selection, payment, reimbursement, or continued availability.

5.2 Eligibility and Review

WhaleX Arts Foundation may establish and revise lawful eligibility requirements, application periods, documentation requirements, selection criteria, award amounts, and funding limits.

Applications may be evaluated according to charitable purpose, demonstrated need, aviation goals, readiness, available funding, completeness of documentation, and other published program criteria.

All decisions are subject to available charitable funds and the independent discretion of WhaleX Arts Foundation. A decision is effective only when communicated in an authorized written award or approval notice.

5.3 Supporting Documentation

WhaleX Arts Foundation may require receipts, invoices, enrollment verification, instructor or flight-school information, training records, proof of payment, proof of eligibility, or other reasonable documentation.

False, misleading, altered, or materially incomplete information may result in denial, withdrawal of approval, termination of an award, or a request for repayment, subject to applicable law.

5.4 Payment Method

WhaleX Arts Foundation may reimburse an approved expense, pay an approved provider directly, or use another payment method stated in the written award notice.

No expense is eligible for reimbursement unless it complies with the applicable program rules and any required written preapproval.

5.5 Tax and Reporting Responsibilities

A recipient is responsible for determining whether an award, reimbursement, or other payment has any tax, reporting, licensing, or financial-aid consequences for that recipient.

AVIATION AND MEDICAL MATTERS

6.1 Inherent Aviation Risks

Aircraft operations, flight instruction, discovery flights, airport activities, and other aviation activities involve inherent and potentially serious risks, including property damage, bodily injury, permanent disability, and death.

6.2 Independent Providers

Unless expressly stated in a written agreement, WhaleX Arts Foundation is not an air carrier, aircraft operator, flight school, flight instructor, aviation medical examiner, maintenance provider, or airport operator.

Flight schools, pilots, instructors, aircraft operators, aviation medical examiners, and other service providers are independently responsible for their own qualifications, licensing, operations, professional judgment, safety procedures, insurance, services, and legal compliance.

Financial support or referral by WhaleX Arts Foundation does not constitute a warranty, certification, employment relationship, partnership, or guarantee concerning any independent provider.

6.3 No Medical or Certification Guarantee

Information on the website does not constitute medical advice, aviation legal advice, flight instruction, or a determination of eligibility for an aviation certificate.

Payment or reimbursement of an aviation medical examination does not guarantee that an applicant will receive or retain an aviation medical certificate. Decisions concerning aviation medical certification are made by the responsible aviation medical examiner and applicable governmental authorities.

6.4 Separate Participation Documents

Participation in a flight, training activity, event, or other aviation program may require separate eligibility verification, informed consent, assumption-of-risk documentation, liability releases, emergency information, insurance documentation, and, for a minor, parent or legal-guardian authorization.

These Website Terms and Conditions of Use do not replace any program-specific agreement or aviation-activity release.

WEBSITE INFORMATION

Website content is provided for general informational, educational, and charitable purposes. Although WhaleX Arts Foundation seeks to present accurate and current information, website content may contain errors, omissions, or outdated information.

Program descriptions, dates, eligibility requirements, award amounts, personnel, and available resources may change. The most recent authorized written program rules or award notice will control in the event of a conflict.

INTELLECTUAL PROPERTY

Unless otherwise indicated, original text, trademarks, service marks, names, logos, photographs, artwork, music, recordings, graphics, and other original materials appearing on the website are owned by WhaleX Arts Foundation or used with authorization.

No person may reproduce, distribute, modify, publicly display, commercially exploit, or create derivative works from protected website content without prior authorization, except as permitted by applicable law.

ACCEPTABLE USE

A user must not:

(a) use the website for an unlawful, fraudulent, threatening, or abusive purpose;

(b) submit false or misleading information;

(d) introduce malicious code or interfere with website operation;

(e) impersonate another person or organization;

(f) scrape, harvest, or misuse personal information; or

(g) infringe the rights of WhaleX Arts Foundation or another person.

WhaleX Arts Foundation may restrict access or take other lawful action in response to suspected misuse.

THIRD-PARTY SERVICES AND LINKS

The website may contain links to or integrations with payment processors, website providers, social-media platforms, aviation organizations, flight schools, instructors, medical examiners, or other third parties.

WhaleX Arts Foundation does not control independently operated third-party services and does not warrant their content, availability, security, privacy practices, professional services, or performance. Use of a third-party service is subject to the terms applicable to that service.

DISCLAIMER OF WARRANTIES

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE WEBSITE AND GENERAL WEBSITE CONTENT ARE PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, CONTINUOUS AVAILABILITY, OR SECURITY.

WHALEX ARTS FOUNDATION DOES NOT WARRANT THAT THE WEBSITE WILL BE UNINTERRUPTED, ERROR-FREE, FREE OF HARMFUL COMPONENTS, OR SUITABLE FOR A USER’S PARTICULAR PURPOSE.

THIS SECTION DOES NOT EXCLUDE ANY WARRANTY OR RIGHT THAT CANNOT LAWFULLY BE EXCLUDED.

LIMITATION OF LIABILITY

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, WHALEX ARTS FOUNDATION AND ITS DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AUTHORIZED AGENTS WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES ARISING SOLELY FROM USE OF, OR INABILITY TO USE, THE WEBSITE OR GENERAL WEBSITE CONTENT.

WHALEX ARTS FOUNDATION IS NOT RESPONSIBLE FOR THE INDEPENDENT ACTS, OMISSIONS, PROFESSIONAL JUDGMENT, OR SERVICES OF THIRD-PARTY WEBSITES OR INDEPENDENT SERVICE PROVIDERS, EXCEPT TO THE EXTENT RESPONSIBILITY IS IMPOSED BY APPLICABLE LAW.

NOTHING IN THESE WEBSITE TERMS AND CONDITIONS OF USE EXCLUDES OR LIMITS LIABILITY FOR FRAUD, WILLFUL MISCONDUCT, WILLFUL INJURY, VIOLATION OF LAW, OR ANY OTHER LIABILITY THAT CANNOT LAWFULLY BE EXCLUDED OR LIMITED.

AVIATION ACTIVITIES AND PROGRAM PARTICIPATION MAY BE GOVERNED BY SEPARATE, ACTIVITY-SPECIFIC AGREEMENTS AND RELEASES.

GOVERNING LAW AND VENUE

These Website Terms and Conditions of Use are governed by the laws of the State of California, without regard to conflict-of-law principles.

Subject to any nonwaivable right or applicable jurisdictional requirement, a dispute relating to the website or these terms shall be brought in a court of competent jurisdiction located in Orange County, California.

SEVERABILITY

If any provision of these Website Terms and Conditions of Use is determined to be invalid or unenforceable, that provision will be enforced to the maximum extent permitted by law, and the remaining provisions will remain in effect.

NO WAIVER

A failure by WhaleX Arts Foundation to enforce a provision on one occasion does not waive the right to enforce that provision or another provision on a later occasion.

CHANGES TO THESE TERMS

WhaleX Arts Foundation may revise these Website Terms and Conditions of Use prospectively to reflect changes in law, website operations, membership services, or charitable programs.

Revised terms will be posted with an updated effective date. When required by law, WhaleX Arts Foundation will provide additional notice or obtain additional consent before applying a material change.

CONTACT INFORMATION

WhaleX Arts Foundation
P.O. Box 1365
Huntington Beach, CA 92647
United States
Email: info@whalexarts.org